What is ProWorkflow?
Pros from reviewers
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Comprehensive Project Management: ProWorkflow provides everything needed for project management, from time tracking and task management to invoicing, making it a crucial tool for business growth.
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Efficient Time Tracking: ProWorkflow makes it significantly easier to ensure all time is billed, allowing teams to fill their day with tracked time and confirm that nothing has been missed before billing
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Enhanced Profitability: Capturing all the time spent on projects more than compensates for the monthly ProWorkflow license, making businesses more profitable
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Effective Task Delegation: ProWorkflow allows users to organize projects and delegate tasks effectively from anywhere, at any time
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Simplified Scheduling: ProWorkflow has simplified scheduling, making it predictable and adaptable, and allows users to alter their schedules with ease
Cons from reviewers
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Difficulty in entering timesheets: Despite the options provided for timesheet entry, it can be overwhelming for employees to find a specific project and task to log their time.
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Limited Xero integration: Once an invoice is sent to Xero from ProWorkflow, it's impossible to make any changes. Users also can't categorize line items into Xero's revenue accounts directly from ProWorkflow
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Inadequate for complex proposals and invoices: ProWorkflow may not be sufficient for users who need a more complex system for proposals and invoices, such as multi-page terms and conditions templates for quotes/proposals, and percentage invoicing or progress billing
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Time-consuming task addition: Adding a quick task to a project while on a call with a client can be time-consuming, often leading users to take notes elsewhere and create tasks in ProWorkflow later
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Slow in introducing new features: Compared to more progressive platforms, ProWorkflow has been slow in introducing new features, making it feel outdated
Main features
Starting Price
Free Plan
Smart reporting
Task collaboration haven
Flexible integrations
Budget master
Time-tracking wizard
Starting Price
N/A
Free Plan
No
Smart reporting
Task collaboration haven
Flexible integrations
Budget master
Time-tracking wizard
How ProWorkflow compare to similar software?
Product
Price
N/A
Free plan
No
Main features
Pros
Cons
Alternatives
Deal
No available deal at the moment
Who is ProWorkflow best for according to our reviewers?
Small Business Owners: Small business owners can benefit from ProWorkflow as it simplifies scheduling and makes it adaptable. It also allows for easy management of business operations, from quotes to projects to invoicing
Marketing Teams: Marketing teams can use ProWorkflow for detailed task management and to get a comprehensive view of all projects and their due dates. It also allows tasks to be categorized under specific headings within a single project
Executive Teams: Executive teams can use ProWorkflow for its ability to provide visibility of all activities across a team and generate reports for the executive team. It's web-based, user-friendly, customizable, and includes a customer portal and notifications.
Freelancers: ProWorkflow is suitable for freelancers who need to track their time and ensure all their work is billed. It allows them to organize projects and delegate tasks effectively from anywhere, at any time
Creative Agencies: Creative agencies can use ProWorkflow for its excellent project management capabilities and user-friendliness. It allows for customization of client schedules and has good collaboration features
ProWorkflow Reviews
4.6
ProWorkflow rating
4.5
Ease of use
4.5
Customer service
4.4
Value for money
4.3
Likelihood to recommend
4.2
Features
29 ProWorkflow Reviews
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Iliana
ProWorkflow Mobile App: Streamlined Project Management on the Go
The mobile app of ProWorkflow is very handy. It allows me to manage projects on the go, ensuring I'm always up-to-date with my team's progress
August 13, 2024
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Julie N
Value for Money with a Solid Platform: ProWorkflow
My experience with ProWorkFlow has been satisfactory, but not outstanding. It has given us job numbers for tracking, but hasn't significantly enhanced our processes. Despite this, it hasn't been problematic enough to justify a platform change, and my team heavily depends on it. After evaluating many platforms, we chose ProWorkFlow and have been using it for over five years. It provides basic functionalities and some customization. Its best feature is the search function for finding archived projects, and the support team is excellent. However, ProWorkFlow has been slow in introducing new features, making it feel outdated compared to more progressive platforms. The two main issues are the difficulty in entering timesheets and the inability to export client-friendly schedules with certain tasks hidden and formatted nicely. Despite the options provided for timesheet entry, it's overwhelming for employees to find a specific project and task to log their time. We often find ourselves recreating schedules in Excel for each project.
August 4, 2024
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Wynne M
Makes Management Effortless
Proworkflow has been crucial to my business growth. It has simplified scheduling, making it predictable and adaptable, and allows me to alter my schedule with ease. The process from quotes to projects to invoicing is smooth. Proworkflow requires minimal effort to manage my business, an aspect I think is often underestimated. Setting up quotes and invoices only takes minutes, and I can add projects and tasks quickly. I can see the effect on resource scheduling even before I finish planning my tasks. This tool has been invaluable without causing any confusion. However, if you need a more complex system for proposals and invoices, Proworkflow might not be enough. It offers enough flexibility to customize a quote and send your invoices directly to Quickbooks/Xero from a quote or proposal. But if you need multi-page terms and conditions templates for quotes/proposals, and percentage invoicing or progress billing, be ready to do these manually.
July 27, 2024
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Katherine Martinez
Boosting Team Productivity with Task Management
it has significantly improved my team's productivity. The task management feature is particularly helpful, allowing us to track progress and deadlines effectively
July 23, 2024
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Wilder
Your Ultimate Project Management Solution!
I really value the customization options for client schedules in ProWorkflow, but I wish it had more automation for emails and follow-ups to prevent overlooking anything. I chose ProWorkflow for its excellent project management capabilities and user-friendliness. I can adapt the tools to fit my needs perfectly. The customer service is also praiseworthy, always ready to help with any questions.
July 14, 2024
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Raymond R
Commendable Customer Support: ProWorkflow Resolves Issues Swiftly
The customer support for ProWorkflow is commendable. They are responsive and helpful, ensuring any issues we encounter are quickly resolved
July 9, 2024
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Irene Johnson
If it's not ProWorkflow, I don't want it!
I have been using ProWorkflow for over 5 years and I wouldn't consider switching to anything else. I am extremely satisfied with not only the system itself but also the responsive and helpful support team. Despite having used ProWorkflow for a while, I am committed to constantly learning more about it to maximize its benefits for my company, Rev One. It has significantly improved our efficiency and I couldn't be more pleased with it.
June 30, 2024
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Randy Davis
Tailored Excellence with ProWorkflow
As a user of ProWorkflow (PWF) since 2011, I view it as the most crucial management tool in our company. Over the years, I've noticed a significant increase in new features. I particularly value the ability to add custom fields, which has proven to be incredibly beneficial. I'm also pleased with the quote and invoice module, and the integration with Xero is vital for us. I can't imagine running my company without PWF. However, there are a few areas that could be improved, such as direct email import to projects, a more advanced Fixed Cost Items list editor, and the addition of thumbnails for pictures. I chose ProWorkflow because I was impressed with the Project Page and the Custom Fields. I switched to ProWorkflow because I required a more professional cloud-based service.
June 23, 2024
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Vincent B
ProWorkflow: A Game-Changer for Client Management
I've been using ProWorkflow for client management and it's been a game-changer. The ability to share project updates and files with clients has improved our communication significantly
June 15, 2024
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Forrest
ProWorkflow Software Review
The new invoicing system of ProWorkflow has made my work more time-consuming. The lack of training and warning about these changes is completely unacceptable. I use multiple bank accounts for different business sources, and previously, I could have different templates set up for each account. Now, I have to manually change the bank account settings every time I change the business source on my invoicing. The templates no longer auto-populate the Description field on the invoice with our standard scripting. There's also a new Xero-related function called Submitted on the invoicing page, which requires an additional process through Xero before the two systems can communicate. I'm almost out of patience with ProWorkflow. It seems like they tried to fix something that wasn't broken, and I question how much market research they did before implementing these changes. The system was perfectly suitable for our small business needs before, and they changed it just two days before the end of our financial year. I don't want a callback or YouTube training videos. Unless they're going back to the previous processes, I just want them to know that any future updates should be thoroughly researched and implemented at a time that causes the least disruption to businesses.
June 11, 2024
